Microsoft Teams : How to Manage Access in Teams Meeting

Here are the steps to manage meeting access in Microsoft Teams effectively — including who can bypass the lobby, who can present, and who can join:

🔹 1. Schedule the Meeting

Go to Microsoft Teams Calendar.
Click "New Meeting" or open an existing meeting.
Add meeting title, attendees, date & time.
Click "Send" to save the meeting.

🔹 2. Open Meeting Options

After sending the invite:
- Go to the meeting in the Teams calendar.
- Click “Meeting options” (it will open in a browser).
- Or, from the calendar invite in Outlook, click the "Meeting options" link.

🔹 3. Configure Meeting Access Settings

✅ Who can bypass the lobby?

Choose who joins the meeting directly:

Everyone – anyone with the link can join directly.
People in my organization – only signed-in org members bypass.
People I invite – only explicitly invited people bypass.
Only me – everyone else waits in the lobby.

🎤 Who can present?

Control who has presenter permissions:

Everyone – all participants are presenters.
People in my organization – only internal users.
Specific people – choose certain attendees.
Only me – you're the only presenter (best for webinars).

🔒 Allow meeting chat?

Enabled, In-meeting only, or Disabled.

🎥 Allow camera and mic?

You can allow or block attendees from turning on video/mic.

🔹 4. During the Meeting: Manage Access in Real Time

Click Participants > More actions (•••) next to a person’s name:
- Admit from lobby
- Make a presenter/attendee
- Remove from meeting
Lock the meeting: Click More (•••) > Lock the meeting (no new joiners allowed).

🔹 5. Use the Lobby & Waiting Room Wisely

Always use lobby settings for external or large meetings to prevent unauthorized access.
Admit participants as needed.

Below are the video to setup the meeting access :